The Town of Middlebury is seeking a procurement / installation partner for furniture, furnishings, and equipment (FFE) for the Ilsley Public Library Renovation and Expansion Project, and invites qualified vendors to submit proposals for the supply, storage, delivery, and installation of said items. The goal is to procure durable, ergonomic, and aesthetically cohesive furniture that supports productivity and comfort, while honoring the 2026 addition and 1924 historic buildings as separate but equal environments.
Proposals will be accepted until 4:00 pm on Friday, December 19.
ASK A QUESTION
Questions should be sent in writing to Dana Hart, at dana.hart@ilsleypubliclibrary.org. Answers to all questions will be posted to the FAQ section of this webpage (emails will not be responded to directly).
FAQ
Questions and answers will be posted here on an ongoing basis.
Q: "I am only seeing a floor plan and not a list in appendix B for the outdoor furniture. Can you please advise."
A: Yes, you are correct; we did not include a separate list for the outdoor furniture, just a drawing. We never made a formal list for outdoor furniture, we just came up with a general concept.
Q: I wanted to also ensure that I am not missing the Pricing Response Form.
A: The pricing response form is on the final three pages of the rfp document. However, it is assumed that bidders will submit additional detailed information on pricing of each item by space or an equivalent substitution. Bidders may choose the exact form they would like this document to be in.
Q: Can you confirm that Appendix A.2 is the Pricing Response Form and we are to edit it to include amount columns and include rows to indicate shipping, delivery and installation costs and attach the outdoor furnishings.
A: Our intent was not necessarily for A.2 to be used for detailed pricing, but that solution would work well. Please note, we do not have A.2 available as an excel document, only pdf.
Q: For the pricing submission where you are requesting pricing broken out in the separate areas, is this limited to Interior and Exterior or did you want that broken down further into specific areas of the internal library.
A: We see three distinct categories within this total package as presented: Interior Furnishings, Exterior furnishings (roof terrace) and Library Shelving. Bidders may choose to price only one, two or all three of these categories, but must include every item within those chosen categories. Substitutions of equivalent or better quality are acceptable within each category, but exclusions are not.
Q: In the outdoor area -can you confirm that you want the bench seating to include an arm with a table and not just pull up tables for bench seating.
A: The bench seating is millwork that will be installed by the general contractor, and is not part of the furniture package.
Q: Can we bid per line item?
A: Yes
Q: Do you have a bid tally sheet we can fill out?
A: No
Q: For the library shelving, I can bid these as Estey correct?
A: Yes